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Can I Password-Protect My Galleries?
Can I Password-Protect My Galleries?

Learn about your gallery access options, such as PIN/password protection or client-only login.

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Written by Brittany
Updated over 2 months ago

Access Settings Overview

  • Everyone (Default Gallery Setting): Everyone is allowed access to the gallery.

  • Gallery PIN Required: Clients must use Password or PIN to access the gallery.

  • Client Access Only: The client will be required to enter their email address and a password that you provide to them.

  • Visitor Registration: Visitors who want to view the gallery must register by providing information that you request (e.g., name, number, email).


Set Up a Gallery PIN or Password

Step 1: Go to the General Access Settings

  • Go to the Gallery that you want to set up a PIN or password for. Click on the Settings tab on the menu, typically found on the left-hand side of the screen, and click on the Access menu item.

  • You will see a General Access Settings section with multiple radio buttons to click on (Everyone, Gallery PIN Required, etc).

Step 2: Set Up a Gallery PIN or Password

  • To set up a password, click on the Gallery PIN Required radio button.

  • In the Gallery PIN field, you can enter a PIN consisting of letters (lowercase and/or uppercase), numbers, or both letters and numbers.

    • For example, all of these are valid Gallery PINs:

      • password

      • PASSword

      • 0189

      • PaSsw0rd1

    • You can also edit the text that appears in the Gallery PIN Prompt by editing the Gallery PIN Help Message field.

  • Once you have entered a Gallery PIN, click the Save Settings button.

Note: At any time, you can go back to these settings to reset the PIN/Password for your clients or disable the Gallery PIN/Password.


Set Up Client Access Only

Step 1: Go to the General Access Settings

  • Go to the Gallery that you want to set up a Client Access Only for. Click on the Settings tab on the menu, typically found on the left-hand side of the screen, and click on the Access menu item.

  • You will see a General Access Settings section with multiple radio buttons to click on (Everyone, Gallery PIN Required, etc).


Step 2c: Enable Client Access Only

  • If you opt for client-only access, the client will be required to enter their email address and the password you create, which needs to be provided to them.

  • To set up client-only access to your gallery, click on the Client Access Only radio button.

  • Make sure the Enable Client Access switch is on.

Step 3: Add Your Clients

  • In the Client Access section, you will see a List of Clients header. This is where you will add your clients.

  • To search for a current client, click on the Search for an Existing Contact field. Type in their name, and select them from the drop-down list.

  • To add a new client, click on the + New Client button. A box will pop up prompting you to enter their name and email address.

Step 4: Create Your Client’s Login

  • Once you have added your clients to the list, click on the blue Create Login text option under their email. A Create Login box will appear.

  • From here, enter a personalized password in the Password field, or leave it blank to auto generate a password.

  • If you want to email the login details to your client, click on Email Login Details to this Client checkbox. An email template will appear. You can edit the content of this email and include an email signature.

  • To create your client’s login, click on the Create Login button.

Note: If you choose to email your client, you will see a Create & Email Client button instead.

Step 5: Finalize Your Client Access Settings and Save

  • You can also give clients the option to hide individual images in the gallery by turning the Client Hide switch on.

  • Once you have created a login for each client in your list, click the Save Settings button.

Note: At any time, you can go back to these settings to reset the PIN or password for your clients and disable the login (remove Client Access).

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