When creating a Session, you can add information on pricing, include contract terms, establish accepted payment methods, fine-tune your booking schedule, and more.
For information on using your Availability Schedule with Session, see the following article: How Do I Add My Session to an Availability Calendar?
Step 1: Go to the Sessions Page
Go to the Studio Manager Dashboard.
Click on the Bookings drop-down menu tab, then choose Sessions.
From the Sessions page, click on the Add Session button.
Note: To edit or delete a current session, go to How To Edit or Delete a Session.
Step 2: Create a Session
From the Add/Edit Session box, type in a name for your new Session, then click on the Create Session button.
After clicking the Create a Session button, more fields and options will appear.
Step 3: Save and Edit Your Settings
To use the default Lightfolio settings for your Session, click on the Save Session button now.
Go to the next section to learn about all of the settings, like editing your Publish Status, Payment Method options, and more.
Details Section
The Session Details section includes options to publish your session, edit the default booking duration, add a location, and more.
Name: Name your session (e.g., Headshot Photography or Event Photography).
Description (optional): Add more descriptions for the session in this field if you want to.
Location (optional): Include a location for this session if necessary.
Duration: Choose the default duration for each booking by selecting a time from the Hours field and/or Minutes field drop-down list. By default, the Hours field is blank.
Published: By default, your session will be unpublished. To make your session visible on your Booking Site, turn on the Publish toggle switch (making it blue).
Click on the Save Session button when you’re done making changes.
Pricing & Payment Section
The Pricing & Payment section allows you to manage different pricing options and payment methods for bookings.
Configure Pricing: Choose between a fixed price or other pricing options (e.g., packages or add-ons).
Installments: From the drop-down list, choose between Pay in Full (default setting) or Installments (installment payments).
Payment Methods: Select the payment method checkboxes (e.g., Credit Cards checkbox and Venmo checkbox) that you want your clients to use.
Tipping: To give clients an option to tip, turn on the Allow Client Tipping toggle switch.
Taxes: Turn on the Apply Tax Rules toggle switch to apply tax rules to your bookings.
Click on the Save Session button when you’re done making changes.
Terms/Contract Section
Terms of Sale: By default, the terms field contains a general terms agreement for refunds and cancellations. You can edit this text directly if you want to.
Attach a Form: If you’d like to send a questionnaire or other form, choose your form from the drop-down list.
Click on the Save Session button when you’re done making changes.
Schedule Section
The Schedule section is where you can control settings like allowing for bookings only with a set amount of time, set a max number of bookings per day or week, and more.
Booking Window: Set booking window to No Limit (unlimited bookings), or limit bookings to a Rolling Window (set number of days) or a Fixed Date (date range) instead.
Max Bookings (optional): Enter how many bookings you want to allow per week or per day.
Booking Increment: Set start times for bookings every 15, 30, or 60 minutes on your schedule. 15 minutes is the default.
Advance (optional): Type in the number of hours that should be available in advance before allowing a booking. By default, this field is blank.
Buffer (optional): Type in a buffer time to include before and after a booking (e.g., 0, 10, 15). The default is 0.
Click on the Save Session button when you’re done making changes.
Photos and Availability Section
You can add photos to your session if you want to. By default, there will be a general demo image already added.
To add a photo, click on the Add a Photo text and upload a photo from your device.
Hover over a photo and click on the six-dot icon to move it, or click on the trash can icon to remove it.
Click on the Save Session button when you’re done making changes.
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